Question 1

How can I migrate my existing paper or digital archives into Wafers HR?

Accepted Answer

Migration is seamless and instant. This is a core feature of our platform. Using our Data-Input module, you can migrate existing databases of 1,000+ users in seconds.

Paper Archives: Use our high-speed OCR (Optical Character Recognition) to scan documents. The AI reads and extracts applicant or expert data automatically.

Digital Archives: Batch upload your existing Excel or digital files.

Result: Transition from traditional methods to a fully digital workflow immediately, saving progress and templates along the way.

Question 2

Can I verify a person's identity before adding them to the database?

Accepted Answer

Yes, using the Validare CNP (CNP Validation) tool. This is perfect for field recruiters. You can write the CNP or take a picture of the ID card for an OCR scan. The system verifies the validity of the National ID and checks if the person already exists in the database. If they are new, the field recruiter sends the data directly to the office platform, so the person is registered by the time the recruiter returns.

Question 3

How does the digital recruitment process work?

Accepted Answer

We offer a fully digitalized process through two components: Target Groups (Grupuri Tinta) and Counseling (Consiliere).

Secure Forms: Inside Target Groups, you send secure joining forms to candidates. To ensure security, candidates must insert their CNP (encrypted) to access the form.

Analysis: You have detailed analysis options to preview documents, view results, and choose to receive files in digital or paper view format.

Question 4

Can I test candidates online?

Accepted Answer

Yes. In the Counseling (Consiliere) section, you have all the functionality of Target Groups, but with an added layer: you can create custom questionnaires and tests. Candidates sustain these tests online, giving you a detailed overview of their performance so they can be recruited correctly.

Question 5

How do I track where my candidates came from?

Accepted Answer

The Recruitment Campaigns (Campaniile de recrutare) module is your centralization tool. It offers a precise overview of when and from where every person was recruited, allowing detailed searches to keep track of every applicant’s origin.

Question 6

What information can I see about a specific person?

Accepted Answer

Our Data Management tool offers a global centralization of all persons. When you filter and select a user, you open their Person Card—a highly complex yet easy-to-navigate profile containing:
- Personal information.
- Projects they are part of.
- Work contracts and enrollment history.
- Certificates and documents.
- EU indicators attributed to them.

Question 7

Can I manage my own employees in the platform?

Accepted Answer

Yes. In the Data-Input section, you can add your own employees to track their data, files, and activity, not just external applicants.

Question 8

How does the Class Scheduler work?

Accepted Answer

Inside Data Management, selecting a project and a custom course opens the scheduler. You can create classes with extreme detail:

AI Automation: Use AI to create tenths of time blockers in seconds. Our technology considers class length, expert availability, and breaks to create an accurate calendar.

Legal Compliance: It automatically handles details required by law: exam commissions (Comisia de examinare), theory vs. practice exams, and expert hourly rates.

Export: You can generate a custom export of all specific class info for European officers or experts in seconds (a task that usually takes days).

Question 9

What is the Digital Catalogue?

Accepted Answer

Linked to the course page, the Digital Catalogue tracks presence, grades for each exam type, and graduate status. It provides a view of all applicants, experts, and collaborating companies related to that specific course.

Question 10

How do I organize my projects?

Accepted Answer

Use Create Project (Creare Proiect) to centralize past, current, and future projects. You can load project-specific cloud files so everything is in one place. Under each project, use Create Course (Creare Curs) to define custom courses with specific parameters.

Question 11

Does the platform provide EU-compliant templates?

Accepted Answer

Yes. The Document Market (Piata de documente) includes over 40 EU-compliant templates covering all HR stages (from trainee management to exam commissions).

Automation: You can load a template or create one from scratch. The system auto-completes variable fields for 1,000+ files in seconds using data from selected persons.

Collaborative Editor: This is a cloud solution (like Word/Excel/PowerPoint) where you can edit documents collaboratively and add custom headers/footers.

Question 12

How do I handle EU Indicators and legislation?

Accepted Answer

The Guide Page: Contains the complete database of EU indicators required by law to be attributed to each person. You can also add custom indicators.

AI Chat: You can upload guides, instructions, or forms (100+ pages) and converse with them in natural language to find information instantly, rather than searching manually.

Question 13

Can I generate comprehensive reports for authorities?

Accepted Answer

Very Important: The Data Output (Iesire Date) feature extracts absolutely all information from the platform. You can create custom dossiers or Excel spreadsheets in batch or singularly. Evidence, analysis, and dossiers needed for the European officer are generated in seconds, replacing days of manual work.

Question 14

Are the timesheets compliant with EU standards?

Accepted Answer

Yes. The Timesheet creator respects the 1:1 EU standard format.
- It creates registries and individual timesheets for experts or staff.
- Speed: Auto-complete information, update old timesheets, or copy data from a previous month so the process takes seconds.
- Evidence: Download global timesheet evidences instantly.

Question 15

How do I issue certificates?

Accepted Answer

The Certificate module allows you to create ANC and non-ANC certificates in batch.
- Templates: Load templates and the system auto-loads user information.
- Print-Ready: Generates certificates in seconds with perfect alignment for printing on real paper.
- Overview: A dedicated certificate overview keeps track of all issued documents.

Question 16

How can managers track organizational performance?

Accepted Answer

The Overview dashboard offers two views:
- Organizational: Status of projects, recruitment, and certificates.
- Managerial View: Tracks the detailed performance of each employee (activity, hourly activity, projects, performance).

Question 17

Is my data secure?

Accepted Answer

Storage Explorer (Explorator de stocare): A secure cloud storage option for the whole organization. Files stay safe and encrypted in-house, removing the need for external transfers.

Encryption: Critical data like CNP is encrypted during input.

Frequently Asked Questions

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